Membership of the County Committee
(A) The Delaware County Republican Committee shall be composed of two (2) members representing each election district in each of the nineteen (19) towns in said county, each of whom shall be an enrolled resident Republican within said town and appropriate assembly district.
(B) The unit of representation for the election of County Committee members shall be the election district.
(C) The members of the County Committee shall be elected at the primary election in odd years and shall hold such party position for the term of two (2) years.
(D) The County Committee shall meet for the purpose of organization, in accordance with the provisions of the statute, at a suitable place in the Village of Delhi, County of Delaware, at which time the term of office of the preceding County Committee shall expire.
(A) There shall be four (4) regularly scheduled meetings of the County Committee, held at the following times each year: the 1st Saturday after the Primary Election, the 1st Saturday after the General Election, a winter meeting in late January or early February, and a spring meeting in late May or early June. Any meeting may be reasonably rescheduled as long as notice is provided in accordance with section “D” below.
(B) The organizational meeting of the County Committee shall be held biennially, on the 1st Saturday after the Primary Election in odd-numbered years.
(C) Additional meetings of the County Committee may be called at any time by the Chairman, or upon presentation to the Chairman of a written request, signed by not less than forty (40) members of the County Committee.
(D) Notice of all County Committee meetings shall be provided via electronic mail to each Committee member at the e-mail address provided by that member at least seven (7) days prior to such meeting. Said notice shall state the hour, place and purpose of such meeting. Any Committee member who prefers to receive notice by regular mail may request such and notice will be sent to his/her post office address and postmarked at least seven (7) days prior to such meeting.
(E) The Chairman shall appoint a standing committee for the purpose of accounting for each committee member and or persons carrying a proxy.
1) There will be a minimum of two (2) check-in locations. The Towns will be appropriately divided between each location.
2) Upon checking in, committee members will sign themselves in, and present their one (1) proxy, if applicable, and sign in for the proxy.
3) Any person carrying a proxy, who is not a committee member, shall likewise present one (1) proxy and sign in.
(F) Robert’s Rules of Order (Modern Edition) shall govern all meetings of the County Committee and executive committee insofar as they are applicable and not inconsistent with these rules.
(A) A member of the Committee unable to attend a County Committee meeting may appoint a proxy to represent him or her. The proxy shall be an enrolled registered Republican voter in that committee member’s particular town.
(B) Such appointment shall be in writing and shall be duly acknowledged before a Notary Public or Justice of the Peace or attested by two (2) witnesses. Proxy forms will be prescribed and supplied by the County Committee.
(C) In order to exercise such proxy, the person holding the same must be present at the meeting for which such proxy was given. No person shall be permitted to vote more than one (1) proxy at any meeting of the County Committee, but said proxy shall be valid for all voting conducted during the meeting.
Quorum and Voting
(A) A majority of all members of the County Committee, in person or by duly appointed proxy, shall constitute a quorum at any meeting held for the purpose of organization. At all other meetings, forty (40) members, in person or by duly appointed proxy, shall constitute a quorum.
(B) No business shall be transacted at any meeting of the County Committee unless a quorum is present. When a quorum is present, a majority vote shall control on any question or business that may be brought before any meeting of the County Committee. Amendments of the rules, regulations and bylaws shall be governed by the provisions of Article XI of these bylaws.
(C) All voting shall be by voice vote, roll call or ballot. A roll call may be held whenever the demand is made by any member, but not by a duly appointed proxy, present at such meeting. Each vote shall count as one vote, except for nomination for public office and that vote shall be conducted in accordance with Article Two (2) of the Election Law. Each member of the County Committee, or a duly appointed proxy, shall have the absolute right upon any roll call or ballot to vote upon any issue before the Committee.
1) When voting for candidates seeking nomination for public office:
a.) If there are three (3) or fewer candidates, then a single vote will be conducted and the candidate who receives the greatest number of votes will be declared the winner. In the event of a tie, a brief discussion period will be permitted, followed by a second round of voting to break the tie. In the event of a tie after the second round, the winner will be determined by the toss of a coin.
b.) If there are more than three (3) candidates, then at least two (2) rounds of voting will be conducted. The three (3) candidates that receive the most votes in round one (1) will advance to the second round which shall be conducted as outlined in “a” above. In the event of a tie during the first round of voting, the tie provisions of “a” above shall apply.
c.) Notwithstanding the foregoing, nothing contained herein shall require the Chairman or the Committee to conduct a vote, nominate or endorse a candidate for public office.
2) When a roll call is conducted, the sign in sheets shall be used. Notwithstanding any provision to the contrary, no person shall be allowed to vote unless properly signed in.
3) When a vote using ballots is conducted, such vote will use the ballot cards prescribed and supplied by the County Committee. The cards will be provided after eligible voters have signed in. Notwithstanding any provision to the contrary, no person shall be allowed to vote unless properly signed in.
(A) The officers of the Delaware County Republican Committee shall consist of the following: one (1) Chairman, who shall be an enrolled Republican, but not a member of a town committee in excess of twenty four (24) hours after being elected Chairman; three (3) Vice Chairmen, to be designated as 1st, 2nd & 3rd Vice Chairman by the Chairman and no two Vice Chairmen shall come from the same town, one (1) Secretary and one (1) Treasurer, each of whom shall be enrolled Republicans within said county and may or may not be members of a town committee. The Vice Chairmen, Secretary and Treasurer shall be appointed by the Chairman.
(B) The executive committee shall be composed of the officers of the County Committee and the nineteen (19) town committee chairmen.
(C) Such executive committee shall meet upon call of the Chairman or upon call of the majority of the executive committee and shall have the power to act upon all matters pertaining to the business of the county organization between regular scheduled meetings and shall be empowered to recommend to the meeting following the fall primary election, any suggested changes in the bylaws.
(D) In the event of death, incapacity or resignation of the County Chairman, the 1st Vice Chairman shall succeed to the power and duties of the office for a period not to exceed sixty (60) days following such death, incapacity or resignation. Within the sixty (60) day period, the Secretary shall call a meeting of the County Committee to elect a new Chairman to serve the balance of the unexpired term of Chairman. The new Chairman shall exercise the powers and duties of that office as of the date of his/her election.
(A) The County Chairman shall establish committees as may be provided for by the rules and regulations of the Republican Party of the State of New York or as deemed necessary by the County Chairman.
(B) The Chairman, after consultation with the executive committee or full committee and by a majority vote of the full committee, may endorse a candidate for public office.
(A) Any vacancy on the County Committee shall be filled by a temporary appointment by the County Chairman, after consultation with the affected town committee, until his or her successor shall be elected in the manner provided by the Election Law.
(B) Such temporary appointment shall be made in writing by the County Chairman and filed with the Delaware County Commissioner of Elections. Such appointees shall have the same powers and rights as though they were duly elected to the County Committee as provided by the Election Law.
(A) Except as may be otherwise provided by law, a member or officer of the County Committee may be removed for disloyalty to the party or corruption in office. Such removal shall occur only after notice and a hearing upon written charges, to be heard by a sub-committee appointed for that purpose. The sub-committee shall report its decision, in writing, to the Chairman who shall inform the full Committee.
Town and Village Committees
(A) The Republican Town Committee in each of the towns in the County of Delaware shall be composed of the members of the Republican County Committee representing the election districts of each town.
(B) Each town committee may, if desired, provide for additional advisory members and determine the method of their selection.
(C) The members of the town committee in each town shall meet not more than ten (10) days after the fall primary election in each odd numbered year for the purpose of organization. Each committee shall elect a chairman and any additional officers as the committee desires. The town committee shall file a list of officers with the County Chairman. The officers listed shall be elected by a majority vote of the town committee members attending the meeting.
(D) The Republican Village Committees, of the several incorporated villages in Delaware County, shall be composed of the members of the Republican County Committee who reside within such incorporated village. The officers of the town committee, if residents of the village, shall be the officers of the village committee. If any officer of the town committee is not a resident of the village, a member resident of the village shall be elected to that office by the members of the village committee.
Town and Village Nominations
(A) The nomination of all candidates for town offices shall be made at the fall primary preceding the general election.
(B) Party nominations for village offices are to be filled at an appropriately called meeting at a time other than that of a general election and shall not be made at the primary elections.
(A) These rules and regulations may be amended by a vote of a majority of the members of the County Committee present at a meeting at which there is a quorum, provided a copy of the proposed amendments are sent along with the notice of the meeting at which the amendments are to be proposed. Said notice, together with a copy of all proposed amendments, shall be sent to each member of the Committee not less than seven (7) days before the date of such meeting in compliance with Article II, subdivision D.